Privacy Policy
DEFINITIONS
“Cookies” are small files stored on your device (computer or mobile device).
“User” means any living individual of whom Anovia collects Personal Data.
“Personal Data” means data about a living individual who can be identified from this data (or from this and other information either in our possession or likely to come into our possession).
“Usage Data” is data collected automatically either by the use of Anovia website or from the website’s infrastructure itself, for example, the duration of a page visit, IP address, browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
INFORMATION COLLECTION
Anovia collects several different types of information for various purposes in the operation of its business and associated website. Personal Data collected by Anovia Inc. includes, but is not limited to:
1. Employee records;
2. Email and Internet usage guidelines;
3. Customer information;
4. Internal systems and access-permission, responsibilities, access to files, etc.;
5. Individual asset information – phones, laptops, and other Anovia devices; and,
6. Cookies and Usage Data.
USE OF DATA
Anovia uses the collected Personal Data for various purposes including:
1. To fulfill contractual commitments to customers, suppliers, employees, and contractors;
2. To provide and maintain Anovia Inc.’s products and services;
3. To maintain Anovia’s website;
4. To provide customer support;
5. To communicate relevant marketing. These may be unsubscribed from in accordance with the Canadian Anti-Spam Legislation (CASL) at any time;
6. To gather analysis or valuable information so that Anovia can improve products and services;
7. To monitor the usage of Anovia’s internal information systems; and,
8. To detect, prevent and address technical issues.
LEGAL BASIS FOR PROCESSING PERSONAL DATA UNDER THE GENERAL DATA PROTECTION REGULATION (GDPR)
If Anovia collects Personal Data of a User governed by the European Economic Area (EEA), Anovia’s legal basis for collecting and using the personal information described in this Policy depends on the Personal Data Anovia collects and the specific context in which Anovia collects the Personal Data. Anovia may process Personal Data when:
1. Anovia needs Personal Data to perform its contractual obligations;
2. A User has given Anovia permission to process Personal Data;
3. The processing is in Anovia’s legitimate interests and it is not overridden by the rights of the User; or,
4. Required at law.
RETENTION OF DATA
Anovia will retain Personal Data only for as long as is necessary for the purposes set out in this Policy. Anovia will retain and use Personal Data to the extent necessary to comply with Anovia’s legal obligations (for example, if Anovia is required to retain Personal Data to comply with applicable laws), resolve disputes, and enforce Anovia’s legal agreements and policies.
Anovia will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our Anovia website, or Anovia is legally obligated to retain this data for longer periods.
TRANSFER OF DATA
Personal information, including Personal Data, may be transferred to — and maintained on — computers located outside of the state, province, country or other governmental jurisdiction where the data protection laws may differ from those of the User’s jurisdiction.
If you are located outside Canada and choose to provide information to us, please note that Anovia may transfer the data, including Personal Data, to Canada for processing.
Anovia will take all the steps reasonably necessary to ensure that Personal Data is treated securely and in accordance with this Policy and no transfer of Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of the Personal Data.
DISCLOSURE OF DATA
Under certain circumstances, Anovia may be required to disclose Personal Data if required to do so by law. Anovia may disclose Personal Data in the good faith belief that such action is necessary to:
1. Comply with a legal obligation;
2. Protect and defend the rights or property of Anovia;
3. Prevent or investigate possible wrongdoing;
4. Protect the personal safety of users of Anovia’s information systems, website, or the public; and,
5. Protect against legal liability.
SECURITY OF DATA
The security of Personal Data is important to Anovia and Anovia will strive to use commercially acceptable means to protect Personal Data.
PRIVACY AND DATA PROTECTION RIGHTS GENERALLY
All Users are entitled to the data protection rights found under applicable legislation including, but not limited to, the following:
European Union General Data Protection Regulation (GDPR) Legal Data protection and privacy of personal information; right-to-be-forgotten, mandatory data breach notifications, mandatory data protection officers, and fines. Applies to data processors of personal information of persons in the EU. Private sector privacy laws European Union General Data Protection Regulation (GDPR) Legal department Applies to EU data
Personal Information Protection and Electronic Documents Act, S.C. 2000, c.5 Legal Regulates the process of obtaining consent, collecting personal information, using personal information and disclosing personal information Private sector privacy laws https://www.priv.gc.ca/en/privacy-topics/privacy-laws-in-canada/02_05_d_15/
Legal department Canada
Legal department Canada
Right to Information and Protection of Privacy Act, c. R-10.6 Legal To the extent that Anovia must interact with public bodies, the information exchanged is subject to provincial privacy laws Public sector privacy law NB: http://www.info-priv-nb.ca/right-to-information.asp Legal department NB
Access to Information and Protection of Privacy Act, 2015, c.A-1.2 Legal To the extent that Anovia must interact with public bodies, the information exchanged is subject to provincial privacy laws Public sector privacy law NL: http://www.oipc.nl.ca/legislation
Legal department NL
Freedom of Information and Protection of Privacy Act, 1993, c. 5 Legal To the extent that Anovia must interact with public bodies, the information exchanged is subject to provincial privacy laws Public sector privacy law NS: https://nslegislature.ca/sites/default/files/legc/statutes/freedom%20of%20information%20and%20protection%20of%20privacy.pdf
Legal department NS
Personal Information Protection Act, c.P-6.5 Legal AB version of PIPEDA Private sector privacy law AB: http://www.qp.alberta.ca/documents/Acts/P06P5.pdf
Legal department AB
Legal department AB
Freedom of Information and Protection of Privacy Act, c. F-25 Legal To the extent that Anovia must interact with public bodies, the information exchanged is subject to provincial privacy laws Public sector privacy law AB: http://www.qp.alberta.ca/documents/Acts/F25.pdf
Legal department AB
Legal department AB
Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. F.31 Legal To the extent that Anovia must interact with public bodies, the information exchanged is subject to provincial privacy laws Public sector privacy law ON: https://www.ontario.ca/laws/statute/90f31
Legal department ON
Legal department ON
Occupational Health and Safety Act (S.N.B. 1983, c. O-0.2) Legal Privacy of personal information related to worksite health and safety Private section health and safety law NB: http://www.info-priv-nb.ca/right-to-information.asp
Legal department NB
DATA PROTECTION RIGHTS UNDER THE GENERAL DATA PROTECTION REGULATION (GDPR)
In circumstances where GDPR is applicable, Users have the following data protection rights:
1. The right to access, update or delete the User’s Personal Data in Anovia’s control if permitted at law;
2. The right to have Personal Data rectified if that information is inaccurate or incomplete;
3. The right to object to Anovia processing of Personal Data;
4. The right to request that Anovia restrict the processing of the User’s Personal Data;
5. The right to be provided with a copy of the Personal Data of a User in Anovia’s control;
6. The right to withdraw consent at any time where Anovia relied on consent to process Personal Data; and,
7. Please note that Anovia may ask for identity verification before responding to such requests.
SERVICE PROVIDERS
Anovia may employ third-party companies and individuals in its operations. These third parties have access to Personal Data only to perform tasks on Anovia’s behalf and are bound by confidentiality.
We partner with Microsoft Clarity and Microsoft Advertising to capture how you use and interact with our website through behavioral metrics, heatmaps, and session replay to improve and market our products/services. Website usage data is captured using first and third-party cookies and other tracking technologies to determine the popularity of products/services and online activity. Additionally, we use this information for site optimization, fraud/security purposes, and advertising. For more information about how Microsoft collects and uses your data, visit the Microsoft Privacy Statement.
When you visit or log in to our website, cookies and similar technologies may be used by our online data partners or vendors to associate these activities with other personal information they or others have about you, including by association with your email. We (or service providers on our behalf) may then send communications and marketing to these email. You may opt out of receiving this advertising by visiting https://app.retention.com/optout
. You also have the option to opt out of the collection of your personal data in compliance with GDPR. To exercise this option, please visit https://www.rb2b.com/rb2b-gdpr-opt-out
.
CONTACT US
Contact the Data Protection Officer
If you have questions or issues about our Privacy Policy please contact us.